Aspen Waste Relies On Laserfiche Workflow To Automate Accounts PayableReplaces filing cabinets with Laserfiche ECM

Aspen Waste, Thor Nelson tell about Laserfiche Workflow
Overview

Aspen Waste Systems provides a wide variety of waste collection and recycling services to residential and commercial customers.  It services the Minneapolis/St Paul, MN, St Louis, MO, and Des Moines, IA areas.

challenge

“As a company, we receive several hundred invoices every month, and the approval of all of those invoices was by paper,” said Vice President Thor Nelson.

“We’d have folders that we’d route around the office. Every invoice has 2-3 approvers.” Although Aspen Waste was using Laserfiche to store those documents after everything had been approved and after the check had been cut, the process itself was still all on paper. In order to continue to grow, Aspen Waste needed to find ways to become more efficient. The accounts payable process stood out as an area for improvement.

We wanted to make the approval process electronic so it didn’t matter where the approver was – whether they were here, in St. Louis, or in Des Moines,” said Thor. “We also didn’t want to have accounts payable staff in every office. We wanted to be location neutral on that too.” “We’re a growing company,” Thor said, “but in many ways, we were still acting like a small company.

solution

Aspen met with Hemingway Solutions (formerly Solbrekk) and discussed the complexities for their approval process.   And that they used several ERP systems, one was on an IBM AS400/iSeries platform and the others were on Microsoft SQL.  It was important to seamlessly  work with these ERP systems to validate the data and ensure payments were not paid until the invoice completed the approval process.

results

“Now, every approval happens electronically, and then, in the end, the documents are stored the same way they used to be,” Thor said. “Now, the invoices are scanned as soon as they’re received and begin to move immediately through the Laserfiche accounts payable workflow.” Aspen Waste integrated the workflow process in order to save time; in the end, it made their workflow much more accurate. “It forced us to think about the discipline we have in our approval process and to make sure we’ve addressed each risk area,” said Thor. “I feel much more confident in the process now that there’s less risk of error. I think we’re more accurate and more certain that the right people have reviewed the invoice as it comes in.” “Hemmingway Solutions (Solbrekk) is a company you can be creative with,” Thor said. “We’ve worked with them for many years, and they’ve been a good partner,” Thor concluded.

how can we help you?

Contact us with questions and requests of service, or submit a business inquiry online.

Finding documents is easy and fast in Laseriche. This is important because child care industry is a highly regulated industry and it is critical that you find the documents you need when you need them.

Laserfiche client - rachel perez, Kids Quest
Rachel Perez
Director of Human Resources and Compliance at Kids Quest, Kids Quest - New Horizons Child Care

The rapport your staff has with our administrative staff is a winning solution.

Laserfiche client minneapolis minnesota
David Arcand

I recommend them to anyone. They have been very good to work with. If we need help, they are very quick to respond.

Corrine Schmidt Laserfiche customer of Hemingway Solutions
Corrine Schmidt
Administrator, Northeast Residence

I recommend Hemingway Solutions (formerly Solbrekk) to everyone. They are the best Laserfiche VAR in our area. They have brought so much value to our fifteen year relationship.

Dick Crumb, recommends Hemingway Solutions
Dick Crumb
IT Manager, City of Shoreview

Files everywhere. People’s desks were piled high. Underneath their desks were piled high. A misplaced file could take hours to find. Now with Laserfiche we have no paper files and finding a file takes just moments.

Cindy - Laserfiche customer Hemingway Solutions
Cindy Hamilton
Electronic Document Management Systems Coordinator, Community Action Partnership of Suburban Hennepin

When I needed an old finance report, I would have to search for it among 30 banker boxes. Now, those reports are available with the click of his mouse. You just can’t imagine how you appreciate that time savings when you’re busy.

Win Grandstrand
Finance Director, Community Action Partnership of Suburban Hennepin

We were very impressed with the amount of support we received during the complex migration from our legacy system. Their experience with Laserfiche and PeopleSoft in prior conversions meant they could give us all the help we needed.

Laserfiche AP Processing Minnesota
Corrie Kuester
IT, Minneapolis Star Tribune

We went from processing about 12,000 Energy Assistance Applications to over 22,000 with 33% less staff in one year – how ? Laserfiche workflow

Laserfiche imporved productivity
Robin Tousley
Energy Assistance Program Administrative Coordinator, Community Action Partnership Hennepin County

Demos

Layout

Wide
Boxed