Can Indiana CAP Agencies Go Paperless and Store Electronic Records Instead of Paper
- February 13, 2019
- Posted by: Larry Phelps
- Category: Community Action
Several Community Action Agency’s executive directors in Indiana have asked me about the requirements for them to keep paper copies of client applications and associated paperwork. Like most states, Indiana has adopted the Uniform Electronic Transaction Act. This dictates if the law requires that certain records be retained, an electronic record is the same as the paper copy of those documents. And an application with an electronic signature also should be treated no different than a paper application with a signature.
Here are the state regulations: https://www.in.gov/dhs/files/Law-1.pdf
Since I am not a lawyer, I cannot give you legal advice. So, I suggest you check with your legal counsel on this. And it would also be good to check with your funders if you are a Community Action Agency.